Meeting of shareholders
1. Who is entitled to participate in the General Shareholders' Meeting?
The right to participate in the Shareholders' Meeting is reserved for persons registered in the Shareholder Register of Ilim Group Joint Stock Company and holding shares as at the record date for the General Shareholders’ Meeting. The list of persons entitled to participate in the General Shareholders' Meeting shall be prepared by the Registrar in accordance with the details of the tittle to securities and data received from nominee shareholders having a personal account of a nominee shareholder in the register.
2. How can shareholders participate in the General Shareholders’ Meeting?
To participate in a meeting, shareholders have to complete voting ballots received by post and send them to one of the addresses specified in voting ballots. When sending completed voting ballots by post, one should pay attention to the deadline for submitting ballots for voting specified in the notice of the General Shareholders’ Meeting. If the General Shareholders’ Meeting is conducted in the form of joint presence of shareholders to discuss the items on the agenda and adopt resolutions on the items put to the vote, shareholders can participate in the Meeting in person or through their representative acting on the basis of the power of attorney prepared in accordance with (no text)
3. Where should I send completed ballots?
Persons eligible to participate in the General Shareholders’ Meeting are entitled to send completed voting ballots to the addresses specified in the notice of the General Shareholders’ Meeting and in the voting ballots.
4. Where can I access information and materials for the General Shareholders’ Meetings?
Information/materials intended for the shareholders’ review while preparing for the General Shareholders’ Meeting can be accessed within 20 days (or in the event that the agenda of the General Shareholders’ Meeting includes a possible reorganization of the Company, within 30 days) before the General Shareholders’ Meeting at the locations specified in the notice of the General Shareholders’ Meeting, during weekdays.
1. Who is eligible to receive dividends?
Dividends are paid to persons who held the shares or persons exercising their title to these securities in accordance with federal laws at the close of business on the date to determine persons eligible to receive dividends.
2. Who passes a resolution regarding payout of dividends?
The dividend payout (declaration) resolution shall be passed by the General Shareholders' Meeting. The said resolution shall determine amount of dividends on the shares, form of payout, procedure for payout, and date to determine the persons eligible to receive dividends. The resolution regarding the date to determine persons eligible to receive dividends is passed only as proposed by the Company's Board of Directors.
3. Are any taxes withheld on dividends and if yes, at which rate?
Pursuant to p.7 of art.275 of the Tax Code of the Russian Federation, a Russian company which is the source of taxpayer income in the form of dividends is deemed to be a tax agent when dividends are paid out on the shares registered in the register of securities. Therefore, JSC Ilim Group will withhold the tax when paying out dividends and transfer it to the relevant budget, and the shareholder will receive dividends net of tax:
LEGAL PERSON PHYSICAL PERSON
- RF residents
(pp.2, p.3, art.284 of the Tax Code of the Russian Federation) (p.1, art.224 of the Tax Code of the Russian Federation)
(pp.3, p.3, art.284 of the Tax Code of the Russian Federation) (p.3, art.224 of the Tax Code of the Russian Federation) * Interest rates may be reduced provided that relevant international instruments (agreements) regulating tax issues are in place.
When paying out dividends on shares registered by a fiduciary/depositary, the relevant fiduciary/depositary is deemed to be a tax agent.
1. How can I claim the inherited shares?
To assume the inheritance, please contact the notary at the place of the opening of inheritance.
As requested by successors, the notary will request the Registrar to provide a statement from the register of holders of registered securities of OJSC Ilim Group regarding the number of shares owned by the testator and the amount of unpaid dividends.
The notary will provide the successor with a certificate of inheritance right regarding the shares and unpaid dividends, if any. If there are two or more successors specified in the certificate of inheritance right and their share of inherited assets is explicitly stated, successors can share the inherited shares by drawing up a written property settlement agreement of holders of a share in common property. Property settlement agreement must be drawn up in compliance with the requirements of civil law applicable to transactions and contracts and specify the exact number of securities due to each holder of a share in common property upon division of property.
To open a personal account in the register, a successor must fill out a registered entity questionnaire and submit it to the Registrar with the original or a certified copy of the certificate of inheritance right in compliance with the requirements of the Registrar’s Regulations.
Pay the Registrar’s fees associated with opening of a personal account and making of entries in the register regarding the transfer of title of ownership to securities following the inheritance in compliance with the Registrar’s Price List.
Open the successor’s personal account in the register, ensure transfer of the inherited title based on the available documents. If shareholders are entitled to dividends, dividends will be transferred to the successor in compliance with the information specified in the certificate of inheritance right upon completion of the relevant entries in the register.
2. How to modify personal account data in the register?
To modify personal account data (for example, new address, passport details, or banking details) in the shareholder register of OJSC Ilim Group, an individual must submit to the Registrar a completed registered entity questionnaire.
When submitting the questionnaire, an individual has to sign the document in the presence of an authorized representative of the Registrar or certify the authenticity of their signature by a notary.
The questionnaire must be completed in print without erasures or corrections.
The questionnaire must contain banking details for payment of income on securities and INN (if available).
If identification documents were replaced, the Registrar must be provided with a certificate issued by the replacing body or a notarized copy of the new identification document containing a stamp with the previous ID number.
Please be advised that all changes in the personal account data made based on the questionnaire provided to the Registrar are subject to a fee in accordance with the current Price List. Payment for the Registrar’s services is to be made at the place of submission of documents or via bank transfer using the Registrar’s details.
A copy of the receipt for payment of Registrar services, the completed registered entity questionnaire, and the necessary documents can be submitted to the Registrar either in person or through a representative authorized by the power of attorney, or sent by mail.